Asset Management Coordinator

Qualifications

Job details

Job Type

The Company: The Core Companies, established in 1989, is a vertically integrated real estate development and construction company focusing primarily on the development of affordable housing in the Bay Area. The company also develops market rate and mixed income multifamily housing where opportunities exist. This position will be responsible for working with the Asset Management Team to help manage our growing portfolio. It will also interface with the development team to help ensure that the properties being developed are suitable for the company’s portfolio. The company currently has 1,400+ units across 14 properties and is on track to double that over the next 5 years.

We are passionate about housing and are looking for the right person to join our team and help us grow. Our offices are in downtown San Jose and our portfolio is primarily in Santa Clara County but is growing in San Mateo County and beyond.

The Position: Reporting to and supporting the Asset Manager, this role is responsible for preparing and submitting regular reports to governmental agencies, lenders, and investors; monthly, quarterly, and annual corporate reporting; tracking the progress of inspections and audits; tracking property tax exemption filings; preparing, submitting, and tracking replacement draw requests; performing various administrative duties; and assisting with special projects as needed.

Duties and Responsibilities:

REPORTING AND OPERATIONS

· Prepare and submit a variety of reports to company management, governmental agencies, lenders, and investors in accordance with applicable regulatory and funding agreements on a monthly/quarterly/annual basis as required. Use stakeholder-designated methods including e-mail, upload to their portals, data entry through their websites, etc.

· Work with multiple departments to obtain data needed for reporting and check it for completeness prior to submission to governmental agencies, lenders, and investors.

· Coordinate and track responses to governmental agencies, lenders, and investors; ensure routing to responsible parties within Core.

· Maintain and update a master reporting schedule of all lender, investor, and regulatory agency requirements.

· Maintain a tracking system to ensure all insurance policy renewals and help evaluate their adequacy.

· Work with other members of the Asset Management department to ensure all reporting requirements are documented in a master tracker document.

· Work with other members of the Asset Management team to establish appropriate workflows for reporting submission tracking and storage.

· Schedule, coordinate, and monitor the annual December and June financial audits submission to the stakeholders. Coordinate responses to audit-related questions from stakeholders by obtaining required responses from Property Management, Accounting, Asset Management, etc.

· Submit annual property budgets to approvers and track and log approvals or requests for clarification received, including information input through stakeholders’ online portals.

· Coordinate responses to budget-related questions from stakeholders by obtaining required responses from Property Management, Accounting, Asset Management, etc.

· Gather and record statistical information for reporting purposes.

· Coordinate file audits between Property Management and outside agencies and track to completion.

· Assist with the completion and submission of Annual Owners Certifications, Annual Operating Expenses, Property Profiles and Lender Profiles to the California Tax Credit Allocation Committee.

· Other reporting and processes as needed.

REQUIREMENTS

· Bachelor’s degree (B.A.) or equivalent in related field preferred, but not required.

· At least four years in an office setting.

· 1-2 years’ experience in a real estate or property management setting.

· Detail-oriented individual with proven organizational and time management skills.

· Excellent oral and written communication skills.

· Ability to perform multiple tasks on an ongoing basis.

· Proficient in Word and Excel. Experience with property management software desirable (preferably YARDI).

· Able to communicate effectively with supervisor and fellow staff.

· Ability to work independently.

· Commitment to the companies’ goals and philosophy.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Regardless of vaccination status, all employees wear masks while indoors.

Ability to commute/relocate:

• San Jose, CA 95113: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Work Location: One location

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