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Bookkeeper and Office Administrator

Bookkeeper and Office Administrator

Bookkeeper and Office Administrator

ABC Construction
San Jose, CA 95117


High school or equivalent (Preferred)
Microsoft Office: 1 year (Preferred)
Administrative experience: 1 year (Preferred)

Job details

Job Type


Bookkeeper and Office Administrator

Summary of Position:

We are a small company located in San Jose, CA looking for a bookkeeper for a full-time position. The ideal candidate should have a great personality and be highly organized and detail oriented and will help to support office team. We are looking for a faster learner with strong communication and written skills for our construction and property management company.

Job Responsibilities:

· General bookkeeping: processing invoices, paying invoices, creating payroll, entering data in Quickbooks, and performing monthly bank reconciliation for every bank accuount.

· Scanning, Faxing and Copying documents for file retention.

· Organizing, maintaining & updating accounting data, records, and files.

· Providing administrative support to office staff as needed.

· Communicating with cities, counties, insurance companies, utilities companies and other public entities as well as vendors, clients and tenants

· Create and maintain different construction payment folders with subcontractors’ information

· Strong computer skills for organizing files and using Microsoft Word and Excel

· Ability to manage multiple tasks with great organization skills

· Strong interpersonal skills to work independently with minimal supervision


· Minimum, 1 year of prior office assistant experience is preferred, but not required

· Must be detail-oriented and provide a good quality of work

· Experience with QuickBooks Desktop Pro 2019 is a plus

· Ability to work well in a dynamic work environment, with constant change in tasks & responsibilities

· Time-management skills and the ability to prioritize tasks to meet deadlines

· Excellent oral and written communication skills as well as people skills with follow-up

· Computer literate in basic computer use

· Familiar with Microsoft Word and Excel

· Self-motivated, friendly, energetic, work well under pressure with minimal supervision

· Bilingual in English and Spanish preferred, but not required


24 hrs. sick time per year
No health benefits or PTO currently available

Hours: Monday - Friday 9 AM - 5 PM

Job Type: Full-time

Pay may depend on skills and/or qualifications

Job Type: Full-time

Pay: $20.00 - $25.00 per hour


  • Monday to Friday

COVID-19 considerations:
The applicant must wear a mask with an interview. Hand Sanitizer will be provided on site.

Ability to commute/relocate:

  • San Jose, CA 95117: Reliably commute or planning to relocate before starting work (Preferred)


  • High school or equivalent (Preferred)


  • Microsoft Office: 1 year (Preferred)
  • Administrative experience: 1 year (Preferred)

Work Location: One location

Hiring Insights

Hiring 1 for this role

• Mobile: NA

• Location: 37.315407:-121.97412

• Post ID: 21631858

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